For Teams Drowning in Complexity
ClickUp Promised One App to Replace Them All
You're still using Notion for docs, ChatGPT for thinking, and spending weeks configuring ClickUp.
Waymaker delivers on that promise. Every tool included at $19/user. Only AI consumption and Memory scale with higher tiers.
Sound Familiar?
Three Reasons Teams Switch from ClickUp
Too Complicated
- •70+ features, overwhelming interface
- •Weeks spent configuring, still not sure if it's "right"
- •Onboarding new team members takes days
- •Power users understand it, everyone else struggles
"I feel like I need ClickUp certification just to use it"
Still Need 3 Other Tools
- •Notion for real documentation
- •ChatGPT for strategic thinking
- •Separate OKR/goals tool
- •Performance slows down as you grow
Total fragmented stack: $1,400-1,750/month
AI Doesn't Know Your Business
- •ClickUp Brain is generic ChatGPT wrapper
- •Each task/doc isolated, no memory
- •No strategic frameworks built in
- •Team still using shadow ChatGPT accounts
"ClickUp tracks tasks. Doesn't help me think strategically."
The Alternative
Opinionated Excellence vs Infinite Mediocrity
ClickUp gives you 70+ features. Waymaker gives you 30+ proven strategic frameworks.
Less Config, More Confidence
Stop asking "how should I set this up?" Start following proven frameworks: Value Prop Canvas, OKRs, Business Model Canvas.
ClickUp: Infinite options. Waymaker: Strategic guidance.
AI with Memory
OneAI knows your entire workspace, team, projects, and strategic goals. Context creates enduring memory. Gets smarter every day.
ClickUp Brain forgets. Waymaker remembers.
Actually All-in-One
Strategy, goals, projects, tasks, docs, AI. One platform. No Notion needed. No separate ChatGPT. True integration.
ClickUp + 3 tools → Waymaker. Done.
Head-to-Head Comparison
See why teams are switching from ClickUp to Waymaker
| Capability | ClickUp | Waymaker |
|---|---|---|
| Board Views | 20+ views | 4 essential views |
| Custom Fields | 40+ field types | Coming Q1 2026 |
| Time Tracking | Yes | Yes |
| Automations | Extensive | Coming Q1 2026 |
| Task Templates | Manual | AI-generated |
| Ease of Use | Overwhelming | Intuitive |
| Strategic Frameworks (30+) | None | Built-in |
| AI with Business Memory | Generic wrapper | Organizational memory |
| Documentation | Basic (use Notion instead) | Full-featured |
| Configuration Required | Weeks | Hours |
| Performance at Scale | Degrades | Consistent |
| Still Need Other Tools? | Yes (2-3 tools) | No |
| Mobile App | Yes (buggy) | Coming Q1 2026 |
| Price (per user) | $7-19/user (ClickUp only) | $19-299/user (All-inclusive) |
| Total Stack Cost | $40-70/user (ClickUp + 3 tools) | $19-79/user (All tools included) |
Real-World Comparison
ClickUp Stack vs Waymaker
Typical ClickUp Setup
35-person SaaS company
- • ClickUp Business: $525/month
- • Notion Team: $280/month
- • ChatGPT Team: $420/month
- • Lattice (OKRs): $280/month
Total: $1,505/month ($43/user)
Pain Points:
- • Data scattered across 4 platforms
- • Configuration paralysis (weeks spent setting up)
- • Performance degrades with scale
- • AI doesn't know business context
Same Company with Waymaker
35-person SaaS company
- • Waymaker Platform: $665/month
- • Notion: $0
- • ChatGPT: $0
- • OKR tool: $0
Total: $665/month ($19/user)
Benefits:
- • All data in one unified platform
- • AI with persistent business memory
- • 30+ strategic frameworks built-in
- • Hours to configure, not weeks
56% Lower Cost
$43 vs $19/user
4 → 1
Tools consolidated
10x Value
Integrated vs fragmented
Waymaker vs ClickUp: Your Questions Answered
Can I import my ClickUp data?
Yes. ClickUp provides CSV export of all tasks, lists, and spaces. Our bulk import tool brings everything into Waymaker in under an hour. For teams with 20+ users, we offer free migration assistance - we'll handle the entire transfer.
I spent weeks configuring ClickUp. Is that wasted effort?
Those weeks taught you what workflows matter to your business. Waymaker comes with those workflows pre-built based on 30+ proven frameworks. Instead of configuring from scratch, you'll select the frameworks that match your needs.
Setup time: Hours, not weeks. And every new team member can onboard in a day, not a week.
How is Waymaker's AI different from ClickUp Brain?
ClickUp Brain is ChatGPT bolted onto task management. Each task and doc is isolated - the AI doesn't know your other projects, team structure, or strategic goals.
Waymaker's OneAI has persistent organizational memory. It knows your entire workspace, team, strategic frameworks, and past decisions. It learns YOUR specific business context over time. This is AI built from day one for business intelligence, not retrofitted.
Do I still need Notion and ChatGPT?
No. Waymaker includes full document management (wikis, rich docs, markdown) and OneAI for strategic thinking. Eliminate both subscriptions and get everything in one platform where AI knows your business context.
ClickUp can do anything with custom fields. Why limit myself?
Infinite customization sounds great until you're drowning in options. ClickUp's flexibility creates analysis paralysis - teams spend weeks configuring and still aren't sure if they're doing it "right."
Waymaker is opinionated based on proven frameworks. Instead of asking "how should I customize this?", we show you "here's how strategic businesses work." Less configuration, more confidence.
What about ClickUp's performance issues?
Many teams hit performance walls at 50-100 users or 1,000+ tasks. Load times slow to 3-5 seconds, forcing teams to archive data just to maintain speed. Waymaker is built for performance at scale - consistent speed whether you have 20 users or 200.
How long does switching take?
Most teams are fully operational in 1-3 days. Export from ClickUp (30 minutes), import to Waymaker (1 hour), map to frameworks (2-4 hours), team training (1 day). We offer a 30-day parallel run - use both platforms during transition.
Is Waymaker actually cheaper than our ClickUp stack?
For most teams using ClickUp + Notion + ChatGPT, yes. Here's the math for a 35-person team:
- • ClickUp Business: $525/month
- • Notion Team: $280/month
- • ChatGPT Team: $420/month
- • Total: $1,225/month ($35/user minimum)
Waymaker Platform tier is $19/user ($665/month for 35 users). All tools included. 45% lower cost with better integration and AI that knows your business.
We'll Help You Switch
Migration is easier than setting up ClickUp was
Export from ClickUp
CSV export takes 30 minutes
Import to Waymaker
Bulk import tool, 1 hour
Quick Setup
Hours, not weeks
Start Working
Same day productivity
Migration Support Included
Free migration service
For teams with 20+ users
1-hour onboarding call
Get your team up to speed
30-day parallel run
Use both during transition
Money-back guarantee
If not fully switched in 30 days
Ready to Escape Configuration Hell?
Proven frameworks. Strategic AI. True all-in-one platform.
All tools included at $19/user · Only AI scales with higher tiers
Limited to 500 beta users · Free migration support for teams 20+